Sample Letter Asking for a Pay Raise

Taking a good look at a sample letter asking for a pay raise is one way to be more proactive and forward looking at work. Many people find it difficult to approach their boss and be frank about their aspirations, their problems and often times, the inadequate salary that they receive in return for the number of hours and the level of difficulty of the work they are performing.

Although a lot of people would not dare to directly ask for a pay raise, it is a topic that should be addressed in an end of year review session with your boss. Keep in mind that working a few years does not necessarily entitle you to get a promotion or pay raise.

Different companies and businesses have their own pay structures put in place and they are largely dictated by merit and how long you have worked. Before you decide to send off an email or letter to your boss asking for a pay raise, I highly recommend you go over the rules of your workplace. Follow the guidelines set in place and only send a letter to your boss if you can back it up with compelling reasons for why you should receive a higher compensation. Below are some basic templates you can use to ask for an increase in salary.

Example of a letter asking for a pay raise based on strong performance

Dear John Doe,

The purpose of this email is to request a meeting with you to discuss my current salary package. While I am completely satisfied with the competitive compensation I have received over the last two years at this company, I strongly believe I am worth more in light of my recent progress and achievements. The following are the highlights of my accomplishments with this company:

1. Spearheaded an energy efficiency program that is expected to save 20,000 dollars annually in energy bills.
2. Grew key accounts by 30% in the first year and 45% in the second year.
3. Achieved up to 350% of production targets in Florida and New York City in the last four months.
4. Put together a social media team that has more than doubled our number of clients.
5. Exceeded quota sales by 200% in the last two years.

I feel that based on my high performance and work history, I am warranted to request an increase in pay. I am willing to arrive early or stay late to discuss this issue. Thank you.


Mike Johnson

When listing your accomplishments it is best to state facts and numbers. Be as specific as you can on how you benefited the company. Do not embellish your work history or provide false information. If you cannot come up with at least three or more compelling reasons for why you should get a raise, then you might want to reconsider sending a request. Only send a letter if you feel like you truly deserve to receive a higher compensation package.

Example of a letter asking for a pay raise based on many years without any increase

Dear John Doe,

As you already well know, I have been a loyal employee of this company for 5 years come this September. I love working here and I am happy to see that the company has grown from just 100 employees to over 500 in such a short period of time. Revenues have exceeded expectations for the last 3 years and I am so proud to be part of this period of growth.

When I started working here, I was told that there were going to be annual performance reviews to go over my accomplishments and adjust my wages accordingly. However, in the 5 years that I have been here, I have never undergone any annual performance review. My team manager and colleagues can testify to the fact that I am an excellent worker who has the penchant to get things done as quickly and efficiently as possible.

I am writing you this email in hopes of setting up a time to discuss a possible pay raise based on my performance. At your earliest convenience, please let me know when we can meet to talk about this issue. I am willing to come early or stay late, provided it is necessary. Thank you.


Mike Johnson

Once again, you want to be honest but straightforward about your request. Do no embellish your situation or bring up irrelevant information. If possible, you want to also keep your letter as simple as possible. Avoid beating around the bush. Your boss is probably no stranger to these kinds of request and it is best that he knows your intentions within the first few seconds of reading the letter. Also use your best judgment when it comes to the duration of time you have spent at the company. 6 months to a year is not a long enough time to warrant a pay raise, unless you are able to prove yourself to be a phenomenal employee in that short period of time.

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