Sample Charity Donation Request Letter or Email

If you are responsible for a fundraising activity within a non-profit organization, having a well – written charity donation request letter or email can play a significant role in your organization’s development efforts to raise funds. There are several types of charity donation request letter you can use that will be suitable to your type of fundraising activity.

Below are sample donation request letters you can use as a source of inspiration to create an effective correspondence to raise funds for your organization.

Project Donation Request Letter

This sample format is written to be used for raising funds for a specific project.

Date

Addressee Name
Company Name
Street Address
City, State Zip
 
Insert Greeting (Mr./Ms./Mrs./Dr., etc) Last Name:
 
 
Greetings!

Road Runner Group of Riders Philippines Buhi Chapter will hold its first ever Riders’ Camp Out on October 3, 2016 at Magindara Resort. This workshop aims to foster solidarity and camaraderie among its members and officers and reignite the team spirit within the organization.

When R.R.G.R. BUHI CHAPTER was first established almost a decade ago by a group of young motorcycle enthusiasts, their main focus was to simply enjoy the motorcycle riding experience. Over the years, the purpose of the motorcycle club has evolved and brought together a group of people who enjoy similar philosophies and riding styles with a focus on community spirit. In the past nine years, the group took part in different community based events wherein the motorcycle club has been invited.

We have been fortunate in past years to have the support of individuals like you in providing us financial assistance to carry out our outreach and community service. We are currently raising funds for the event in addition to individual contributions from our members. This will be used to pay for a mishmash of expenses related to the event and for the prizes as well.

We would like to ask that you consider becoming one of our donors and are hoping that you would be able to contribute any amount for the said workshop.

We look forward to a positive response, if you could kindly RSVP by September 25, 2016 to our organizer for the event, Nigel Dominique M. Noble at 09494274096 and from there we can provide you with any additional information you might require.

 
Sincerely,
 
Mark Bane
President
0939-196-841432
 

Gift for Community Development

This format sample is written to be used in efforts to raise money to procure items for a specific purpose.

Date
Addressee Name
Company Name
Street Address
City, State Zip
 
Insert Greeting (Mr./Ms./Mrs./Dr., etc) Last Name:
 
Greetings!

In order for our little learners to gain knowledge efficiently, the learning environment must be as comfortable as possible. Our day care center at San Roque area has very limited space and when it’s full of active children, not to mention the parents and guardians waiting for their charge outside, the classroom’s temperature can become unbearable for little kids. Instead of focusing on their lessons, pupils are on edge and uneasy that hinders their learning capability.

To help improve the condition, we are knocking in your good heart to ask for the provision of stand fan for our classroom so that children may learn comfortably.

 
On behalf of the faculty, pupils and parents of San Roque Day Care Center, we would like to solicit your help in procuring the said appliance to help ease the heat inside the classroom during school hours.
 

With utmost sincerity, we are looking forward for your assistance on this matter.

God bless and more power.
 
 
Respectfully yours,
 
 
Farhana Lea D. Fabul
 
 
 
Noted and approved by:
 
Mrs. Nieves O. Mendoza
Day Care Teacher
 
Fundraising Event Donation

This letter is written to solicit donor support for a fundraising activity.

Date
Addressee Name
Company Name
Street Address
City, State Zip
 
Insert Greeting (Mr./Ms./Mrs./Dr., etc) Last Name:
 
Advance Merry Christmas to you and your loved ones!
 
Our organization will be conducting our annual “PAMAHAWAN SA MISA DE GALLO” at the St. Paul the Apostle Parish, Sagrada Familia, Buhi, Camarines Sur starting on December 16 and will end on December 24, 2016.
 
The purpose of this endeavor is to encourage and promote the spirit of sharing among the parishioners especially this time of distress in our country. Offering a simple breakfast to mass goers will surely give them a little joy and inspire them to attend the Misa de Gallo regularly and help pray for the fast recovery of our country.
 
Our group started preparing breakfast for parishioners attending the traditional Simbang Gabi since 2006. This event has also become a tradition of sort for the group and for nine years, we made sure, regardless of the circumstances, our group will be waiting outside the church patio with hot breakfast-on-cup, ready to share with all mass goers.
 
Currently, our group has limited source of funds. For each meal, we spend around $100.00 to $300.00 or more depending on the menu we agreed to prepare for the day. Our usual expenses for each day include but not limited to the basic ingredients needed for the scheduled menu, firewood, disposable cups and spoons among others related to the food preparation and distribution.
 
To ensure the success of this project, we would like to ask for your financial help by sponsoring one morning of Misa de Gallo or you can donate any amount that will help us immensely in defraying the costs of preparing and distributing the food. We are hoping that with your generous financial support, we would be able to prepare bigger batches of food to accommodate bigger number of parishioners.
 
As our way of appreciating your act of generosity, we offer to include your name on the list of sponsors to be printed on a banner that will advertise our annual event which will be posted on the venue. In addition, we will also ask the parish to include the name of sponsors for each day on their list of acknowledgement which will be read each morning before the mass starts.
 
In advance, we would like to express our deepest gratitude for your absolute support in making this event possible. If you have clarifications and queries regarding this matter, please feel free to contact us at 09XX-XXX-XXXX.
 
Thank you and may the good Lord bless you and your family for the years to come.
 
Very truly yours,
 
_________________
 
Your final charity donation request letter should be customized to adapt to the specific needs of your organization and it must also be written with your donor’s interests in mind.

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